18 Activity #1: Make Documents Accessible
Objective:
Improve the accessibility of the document you brought to the bootcamp. Use the provided guidelines and checklists to ensure your document meets accessibility standards.
Steps:
Review the Document:
Document Title: ______________________
Skim through your document to identify any obvious accessibility issues.
Use Accessibility Tools:
Open your document in the appropriate application (MS Word, PowerPoint, PDF, Excel).
Use the built-in accessibility checker tool:
MS Word: Go to the “Review” tab and select “Check Accessibility”.
PowerPoint: Go to the “Review” tab and select “Check Accessibility”.
PDF (Adobe Acrobat): Go to “Tools” > “Accessibility” > “Full Check”.
Excel: Go to the “Review” tab and select “Check Accessibility”.
Address Identified Issues:
Headings:
Ensure all sections use built-in heading styles.
Apply appropriate heading levels (e.g., Heading 1, Heading 2).
Alt Text:
Add alternative text to all images, charts, and graphics.
Right-click on the image, select “Edit Alt Text”, and enter a description.
Lists:
Use built-in list features
Ensure lists are properly formatted and structured.
Color Contrast:
Ensure sufficient contrast between text and background.
Use tools like the Color Contrast Analyzer to verify contrast ratios.
Links and Navigation:
Use descriptive link text that clearly indicates the destination.
Ensure keyboard navigation is functional.
Tables (Excel):
Use simple table structures with clear headers.
Avoid merged or split cells.
Document Accessibility Improvements:
Use the checklist provided in your accessibility guides to ensure all best practices are followed.
Record any improvements made in the space provided:
Accessibility Improvements:
Improvement 1: [Description]
Improvement 2: [Description]
Improvement 3: [Description]
Polish and Finalize:
Review your document to ensure all changes are implemented correctly.
Save and update your document with a new version number if applicable.
Outcome:
By the end of this activity, your document should be polished and accessible, meeting the standards outlined in the provided guidelines and checklists.
